How to use the Risk Management Module

Introduction

This is an introduction to the Risk Management module. There are many different ways to do risk analysis and assessments. The Risk Management in ABMS is based on a process that will fit most organizations. 
Risk analysis can be used in all aspects of your organization. Still, it is a good idea to get an understanding of what is interesting for your organization to find out. There are also some laws and regulations about what you need to have risk analysis about in your industry. 

The Risk Management module in ABMS gives you a good overview and the possibility for analyzing and actions of your organization’s risk. 

1.0 New risk analysis

The Risk Management module can be found on the main menu on the left-hand side. 

To create a new Risk Analysis, you have to do this: 

  1. Open the Risk Management system 
  2. Click on the «New risk analysis» tab at the top of the list
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1.1 Fill in the fields, the fields marked with red text are required fields. 

Select the matrix you want, and click save. To create a new matrix, you can follow the instructions in chapter 7.2.

1.2 Once the risk analysis has been created, you will be taken to the index of the analysis.

From the index, you can: 

  • Export the document to excel
  • Add a new or edit an existing analysis
  • Edit the risk analysis from the information tab
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2.0 New risk element

After saving the risk analysis, you can add new risk elements. Simply select the New risk management item button while in edit mode. You are also able to edit previous risk elements while in edit mode. This can be done by clicking the down arrow on the far right-hand side, as pictured below. You can also delete, copy and add a new risk element from here.

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2.1 You can also add a new risk element from the main menu on the left-hand side. You will then be prompted to first choose which risk analysis the risk element should be added to, 

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2.2 After adding the new risk element to a risk analysis, you will be prompted to fill in information about the new risk element.

The risk element will be saved on the index of the corresponding risk analysis when you click the save button. 

 

3.0 Copy a risk element 

If you want to copy a risk element to be used in the same analysis, click on the copy icon in the index and choose copy in the new window.

 

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3.1 The process of copying the risk item to another risk analysis is the same. Choose the copy icon (the icon in the middle). Instead of selecting «Copy«, choose «Copy to«, and then you will get the choice of which risk analysis you want to add the risk item to. 

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4.0 Edit a risk element

To edit a risk element, you can click on the downward arrow on the far right-hand side, as shown in the picture below. 

This gives you the possibility to add risk owners and action-responsible users, you can also set the due date for the action. This will notify the action responsible user that the user is assigned to fill out an action. Before completing the action you may also set a residual risk.

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4.1 When you are in edit mode, you can also add attachments to the risk item. 

Select the click icon, and you will get the option to upload or link to internal documents.

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5.0 Analysis overview

The analysis overview is where you can create new, manage, and edit your risk analysis in one place. From the main index, you can:

  • Export the document to excel
  • Quickly edit existing or add new analysis by going into edit mode.
  • Copying a risk analysis including elements. 
  • Edit the risk analysis from the information tab.
  • Share a filtered index through a link. To do this, you must filter the index and click the share button.
 
In the upper left corner is a search function inside the risk management module. In the select columns, you can choose what information you want in the index, and there is also a filter function.
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6.0 Graph

In addition to the index where you can manage and edit analysis. You can use the Analysis overview to create graphs. 

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6.1 To get started, go to the graph tab on the top left-hand side of the index. This will take you to a new index containing your graphs. To create a new graph, click the create new button on the top right-hand side.

Here you can get a visual analysis of the risks. To add a new chart, click the add new Chart button on the top right-hand side.

6.2 From this page, you can add a new chart or go back to the index on the right side. On the green line of the risk graph, you can filter, give a title, and edit chart settings like chart types, different options and choice of showing the residual risk

6.3 When you want to make a new graph, you simply click on the add new chart button, and this will pop up. Here you choose which risk analysis you want in the graph. If you want all of them, click select all. You can also filter by: Facilitator, Company, Country, Department, Location and Project. 

6.4 You can also filter by selecting or deselecting colors by clicking on them below the graph.

7.0 Admin

7.1 Dropdown menus

As an admin of the Risk Management system you can add or edit values in dropdowns used in the Risk Management system.

To edit/change values you need to go the modul Risk Management- and then Admin

 

7.1.2 You can add a new dropdown list, or you can edit the existing dropdown list by adding or deleting values to the list. If the values are used in a risk analysis, you can’t delete them, but then you can deactivate them by clicking the circle icon beside the trashcan. 

7.2 Edit or create a risk matrix.

The admin module also allows you to edit a matrix by selecting one or creating a new risk matrix. 

To create a new matrix, give it a name and description. Then choose how many rows and columns you want. Click create a matrix, and a new matrix will show up. Now you can edit it the way you want by changing colours and choose the probability and consequence value. The value/text for the likelihood and consequence should be written in Norwegian and English if you use both in the system.

In the marked field illustrated under the text here, you can choose to add/or delete tabs. The default is: Personal, Asset, Environment, or Reputation, and you can choose what is relevant for you. You can choose to have the same info and colours or different after what fits your purpose.

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When you have finished working on your matrix, click the save matrix button to save your changes.

7.3 Live matrix view

In the live Matrix view, you can get an overview of the total risks in your organization. You can choose which risk analysis you want to have a look at. If you want all, click «select all». The number in the Matrix shows how many of a risk item that is analysed for this risk (Probability*Consequence). 

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