How to use the Risk Management Module

Introduction

This is an introduction to the Risk Management module. There are many different ways to do risk analysis and assessments. The Risk Management in ABMS is based on a process that will fit most organizations. 
Risk analysis can be used in all aspects of your organization. Still, it is a good idea to get an understanding of what is interesting for your organization to find out. There are also some laws and regulations about what you need to have risk analysis about in your industry. 

The Risk Management module in ABMS gives you a good overview and the possibility for analyzing and actions of your organization’s risk. 

Updates to the Risk Management module December 2023!

We have made our Risk Management module more dynamic and easy to use. The highlights include the following:

  • We have built in the Action module into our Risk Management module, which means that you
    can create an unlimited number of Actions for each risk element
  • You can now edit risk elements at all times, even after an Action has been created and closed. This includes setting or editing the initial risk
  • You can also change residual risk, even after an Action has been closed
  • Changing the initial risk automatically updates the residual risk. 
  • The column Actions/comments are now editable even after Actions has been closed
  • We have added the column Existing barriers where you can document what is being done to reduce risk. 
  • You can see and edit Actions from the Risk Management module in the Actions module
  • The Estimated loss/gain column has been removed
  • To get a more comprehensive understanding of the new features please read sections 1.1 to  6.0

1.0 New risk analysis

The Risk Management module can be found on the main menu on the left-hand side. 

To create a new Risk Analysis, you have to:

  1. Open the Risk Management system 
  2. Click on the «New risk analysis» tab at the top of the list

1.1 Fill in the fields; the fields marked with red text are required fields. 

Select the matrix you want, and click save. To create a new matrix, you can follow the instructions in chapter 7.2.

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1.2 Once the risk analysis has been created, you will be taken to the index of the analysis.

From the index, you can: 

  • Export the document to excel
  • Add a new or edit an existing risk element
  • Edit the risk analysis from the information tab
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2.0 New risk element

After saving the risk analysis, you can add new risk elements. Select the New risk element button on top rigth-hand side while in edit mode. You are also able to edit previous risk elements while in edit mode. This can be done by clicking the down arrow on the far right-hand side, as pictured below. You can also delete, copy and add a new risk element from here.

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2.1 You can also add a new risk element from the main menu on the left-hand side. You will then be prompted to first choose which risk analysis the risk element should be added to, 

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2.2 After adding the new risk element to a risk analysis, you will be prompted to fill in information about the new risk element.

The risk element will be saved on the index of the corresponding risk analysis when you click the save button. 

 

3.0 Copy a risk element 

If you want to copy a risk element to be used in the same analysis, click on the copy icon in the index and choose copy in the new window.

The copy button is found on the rigth hand side of the risk element.

 

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3.1 The process of copying the risk item to another risk analysis is the same. Choose the copy icon (the icon in the middle). Instead of selecting «Copy«, choose «Copy to«, and then you will get the choice of which risk analysis you want to add the risk item to. 

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4.0 Edit risk element

In order to edit a risk element from the analysis overview, click the edit mode button on the top right-hand side. This will enable you to edit the information in the risk element and create risk-reducing actions. 

You are also able to add attachments to risk items.

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5.0 Actions and Residual risk 

You can create risk-reducing actions for each risk element. To do so, you can click on the arrow in the Actions column as seen in the image below.

Once an Action has been completed you can set residual risk. You can create several actions per risk element. Both the Risk and the Residual risk may be edited after new actions has been completed.

To initiate a new action just select the +New action button. 

When a new action has been initiated the risk element will automatically alter status to «Actions in progress». When all Actions are closed the status of the risk element is automatically changed to «Actions completed»

To view and fulfill actions within the risk management system, the individual assigned to the action must possess at least read access rights within the Risk Manager module. Additionally, the user must be granted access within the Actions access group. 

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5.1 

To learn more about how the Actions work, please have a look at our comprehensive guide.

6.0 Analysis overview

The analysis overview is where you can create new, manage, and edit your risk analysis in one place. From the main index, you can:

  • Export the document to excel
  • Quickly edit existing or add new analysis by going into edit mode.
  • Copying a risk analysis including elements. 
  • Edit the risk analysis from the information tab.
  • Share a filtered index through a link. To do this, you must filter the index and click the share button.
 
In the upper left corner is a search function inside the risk management module. In the select columns, you can choose what information you want in the index, and there is also a filter function.
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7.0 Graph

In addition to the index where you can manage and edit analysis. You can use the Analysis overview to create graphs. 

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7.1 To get started, go to the graph tab on the top left-hand side of the index. This will take you to a new index containing your graphs. To create a new graph, click the create new button on the top right-hand side.

Here you can get a visual analysis of the risks. To add a new chart, click the add new Chart button on the top right-hand side.

7.2 From this page, you can add a new chart or return to the right index. On the green line of the risk graph, you can filter, give a title, and edit chart settings like chart types, different options and choices of showing the residual risk

7.3 When you want to make a new graph, you click on the add new chart button, which will pop up. Here you choose which risk analysis you want in the graph. If you want all of them, click select all. You can also filter by Facilitator, Company, Country, Department, Location and Project. 

7.4 You can also filter by selecting or deselecting colours by clicking on them below the graph.

8.0 Admin

8.1 Dropdown menus

As an admin of the Risk Management system, you can add or edit values in dropdowns used in the Risk Management system.

To edit/change values, you need to go to the model Risk Management- and then Admin

8.1.2 You can add a new dropdown list or edit the existing list by adding or deleting values to the list. If the values are used in a risk analysis, you can’t delete them, but then you can deactivate them by clicking the circle icon beside the trashcan. 

8.2 Edit or create a risk matrix.

The admin module also allows you to edit a matrix by selecting one or creating a new risk matrix. 

To create a new matrix, give it a name and description. Then choose how many rows and columns you want. Click create a matrix, and a new matrix will show up. Now you can edit it the way you want by changing colours and choosing the probability and consequence value. The value/text for the likelihood and consequence should be written in Norwegian and English if you use both in the system.

In the marked field illustrated under the text here, you can choose to add/or delete tabs. The default is: Personal, Asset, Environment, or Reputation, and you can choose what is relevant. You can choose to have the same info and colours or different after what fits your purpose.

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When you have finished working on your matrix, click the save matrix button to save your changes.

8.3 Live matrix view

In the live Matrix view, you can get an overview of the total risks in your organization. You can choose which risk analysis you want to have a look at. If you want all, click «select all». The number in the Matrix shows how many risk items are analysed for this risk (Probability*Consequence). 

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